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We Can Events

Privacy notice

Last updated: 24 September 2026

This page explains how We Can Events S.r.l.s. handles the personal data of people who visit the website, send a brief, write by email or use the chat.

Data is processed in accordance with European Regulation 2016/679 (GDPR) and the Italian Data Protection Code.

Data controller

We Can Events S.r.l.s., with its registered office at Via Filippo Cremonesi 18, 00155 Roma, VAT number IT18240441008.

For any request about personal data, you can write to [email protected].

The data we collect

We collect only the data needed to respond to you and organise the service you request.

  • Data you send us: name, email address, telephone number, company, event type, date, number of guests and anything you write in the brief or chat.
  • Technical browsing data: IP address, browser type and pages visited, collected in aggregate form for website security and statistics.
  • We do not collect special categories of personal data and ask you not to include such data in free-text messages.

Our purposes and legal bases

  • Responding to enquiries and preparing a proposal: taking pre-contractual steps at your request, Article 6(1)(b) GDPR.
  • Organising and managing the event entrusted to us: performance of the contract, Article 6(1)(b).
  • Website security and prevention of abuse: legitimate interests, Article 6(1)(f).
  • Tax and accounting obligations: compliance with a legal obligation, Article 6(1)(c).
  • Sending promotional communications, only with your freely given, revocable consent, Article 6(1)(a).

How long we keep data

Enquiries that do not become a project remain in our records for twenty-four months and are then deleted.

Data relating to an event we have delivered is kept for ten years, as required by civil and tax obligations.

Data processed on the basis of consent is kept until that consent is withdrawn.

Who can access data

Data is accessible to authorised members of our team and, where needed to provide the service, the suppliers involved in the project: venues, catering, transport, boats and security.

We also use technical providers that process data on our behalf as data processors: website hosting and infrastructure, email and analytics tools.

We do not sell or disclose data to third parties for their own purposes.

Transfers outside the European Union

Some technical providers may also process data outside the European Economic Area. In that case, the transfer is based on an adequacy decision of the European Commission or on standard contractual clauses.

Your rights

You may request access, rectification, erasure, restriction and portability of your data at any time, object to processing based on legitimate interests and withdraw your consent. Write to [email protected]: we respond within thirty days.

If you believe that processing breaches the law, you may contact the Italian Data Protection Authority, the Garante per la protezione dei dati personali.

Security

The website uses an encrypted connection. Data submitted through forms is protected in transit, and access to records is limited to authorised people.